1PDC 2010 Checklist

  1. Write announcement ✓
  2. Get list of forums, blogs, and podcasts to contact ✓
  3. Get list of potential sponsors ✓
  4. Post announcements ✓
  5. Contact sponsors ✓
  6. Update page with judges volunteering ✓
  7. Update page with prizes being sponsored (ongoing) ✓
  8. Update page with submissions received (ongoing) ✓
  9. Update another page with PDF volunteers and backup judges ✓
  10. Post reminder 14 days before the submission deadline ✓
  11. Post reminder 7 days before the submission deadline ✓
  12. Post reminder 1 day before the submission deadline ✓
  13. Finalize web page ✓
  14. Assemble submission bundle for judges and PDF volunteer (the “Compendium”) – uploaded all PDFs and a zip file to Dropbox instead ✓
  15. Host “Compendium” – using Dropbox has eliminated the bandwidth issue, so no problem! ✓
  16. Contact sponsors and ask for name, URL, and 300 dpi logo file ✓
  17. Write introduction
  18. Get list of potential op-ed authors ✓
  19. Contact op-ed authors ✓
  20. Get op-ed pieces March 31
  21. Assemble second bundle for PDF volunteer (the “Codex”) ✓
  22. Host “Codex” ✓
  23. Write announcement ✓
  24. Double check announcement with judges
  25. Post announcement – April 18
  26. Party!! :)

And of course the process for judges runs in parallel:

  1. Every judge nominates twenty entries and proposes a category for each. March 21
  2. We prepare a list of the entries that get three or more nominations. These are the nominations. ✓
  3. Every judge again nominates five entries from this smaller list. March 28
  4. All entries getting three nominations or more are the judge’s picks. ✓
  5. We try to make sure that every judge has at least three of his picks in the final list. Judge with an eclectic taste may find that not many of their nominations made it into this list. As the idea is to not only reflect popular opinion but to also capture some of the more eclectic entries out there, judges may add additional submission to the judge’s picks until we feel that every judge is well represented. We’ll try to aim for three entries per judge. ✓
  6. Based on the categories proposed in the first step, we try to assign a category to each entry on the list. ✓
  7. The result is our release candidate 1. Judges gets to check whether their favorites are still on the list. April 4
  8. We fix omissions and rename categories until we’re happy. This is our release candidate 2. ✓
  9. We revise everything until we’re happy. We have our list of winners! :)
  10. Each judge gets to nominate their favorite entry for a prize. April 11
  11. We publish our list of winners! April 18

And logos from our sponsors:

Assuming a width of one to two inches and print quality, I think logos should be at least 300 pixels wide with a preferred size of 600-1000 pixels wide.